Minutes of the Iron County Commission meeting held April 24, 2008 were approved as amended on a motion by Wayne Smith. Second was by Alma Adams. Voting: Lois Bulloch, Aye; Wayne Smith, Aye; Alma Adams, Aye.

ELECTED OFFICIALS REPORTS :

Kal Kahler reported that the Water Conservancy District is considering a request from two water companies to upgrade their water systems. These are the Sky View Subdivision and the Rainbow Meadows Ranchos Subdivision near Brian Head. The Commission noted that Rainbow Meadows Ranchos is outside of the boundaries of the Water Conservancy District. The Commission suggested that the Water Conservancy District establish Special Improvement Areas to replace inadequate infrastructure in subdivisions.

Kal also reported that the Derby Well # 2 did not produce as much water as expected. It will only produce about 100 gpm which may render it uneconomical to use.

Alma Adams reported that he attended a meeting with Brian Head CDA Board where prioritization of projects from CDA funding were discussed.

Wayne Smith reported that the developer of Harmony Mountain Ranches has asked for information to remove roads within the subdivision from County maintenance. The developer is concerned with winter maintenance and snow plows turning in cul de sacs.

Lois Bulloch reported that Jane Shafer has been recognized as the Vista Volunteer for State of Utah. The Commission commented on the volunteer work she has performed.

CEDAR COMMUNICATIONS CENTER FY2009 BUDGET REQUEST :

Linda Petty, Cedar Communications Center Manager, met with the Commission to request ongoing funding from 911 funds an additional $35,000 annually to help fund dispatch service. After reviewing the request, Alma Adams made a motion to approve the additional funding from 911 funds for FY 2009. Second by Wayne Smith. Voting: Lois Bulloch, Aye; Wayne Smith, Aye; Alma Adams, Aye.

PETITION TO WITHDRAW FROM CICWCD :

Carlyle Johnson returned to the Commission to express concerns with perceived problems with the CICWCD refusal to consider and approve residents and property owner request to be removed from the Conservancy District. The Commission explained that this appears to be a civil matter between property owners and the CICWCD. They recommended that Mr. Johnson contact an attorney to pursue the issue further.

VIPS DISCUSSION :

Mark Gower, Iron County Sheriff and Charlie Morris, Emergency Management, discussed with the Commission the Volunteers in Police Service (VIPS) program. Cedar City police chief, Bob Allinson explained that the Cedar City program expects a commitment of 4 hours per week from each volunteer. They help with traffic control at accident scenes and other selected jobs. They are provided a vehicle marked as a volunteer while on duty and fuel is provided. They are not allowed weapons and do not participate as law enforcement officers.

Sheriff Gower stated that there would not be additional budget requirements for 2008 as there is sufficient funding in his operating budget to fund the operation.

The Commission discussed concerns with County liability and with increasing fuel costs. There is also a concern with the number of volunteers and vehicles which would be involved. Wayne Smith made a motion to table action on the establishment of the VIPS program to allow additional information on the number of volunteers, vehicles and liability issues so they can be solidified. Second by Alma Adams. Voting: Lois Bulloch, Nay; Wayne Smith, Aye; Alma Adams, Aye.

2004 SUU PARTIAL TAX EXEMPTION :

Geri Norwood, Iron County Treasurer presented a request for tax exemption for2004 taxes on a parcel purchased by Southern Utah University. The parcel, identified as Account Number 0049079 Parcel Number B-0212-0000-0000. Total tax requested for exemption was $1,067 for year 2004. Alma Adams made a motion to grant a tax exemption for the requested parcel. Second by Wayne Smith. Voting: Lois Bulloch, Aye; Wayne Smith, Aye; Alma Adams, Aye.

IRON COUNTY DEPARTMENTS INCREASE FUEL COST DISCUSSION :

The Commission discussed with the following Department Supervisors the rising cost of fuel in County vehicles. Ambulance, Ron Johnson; Roads, Neil Forsyth; Landfill, Alan Wade; Sheriff, Mark Gower; Assessor, Dennis Ayers; and IT, Erik Jorgensen.

Alan Wade reported that the Landfill is combining trips and stockpiling service parts to avoid extra trips into Cedar City. The Landfill is also using a synthetic oil and testing to avoid extra oil changes. They are also limiting idle time on equipment.

Mark Gower reported that the Sheriff’s Department is limiting personal use of County vehicles and consolidating trips to the County Courthouse where possible. The Commission questioned take home vehicles for Bailiffs and other non essential personnel.

Neil Forsyth reported that the Road Department has experienced a significant increase in cost of fuel. They are also limiting idle time and shut down time to avoid damage to vehicles and to provide fuel economy. They are also slowing trucks on hauls five to ten MPH which can save fuel on longer hauls.

The Commission recommended a memo be circulated explaining ways that County employees can reduce fuel consumption and request suggestions from employees on ways the County can lower fuel consumption. The memo will be distributed to all departments.

PERSONNEL MATTERS :

Colette Eppley presented for approval the following new employees: Shachell Robinson as a Medical Technician at the jail; Anna Teeples as a Corrections Deputy; Mark Hulet, EMT Basic; Devin Lauritzen, EMT Basic; Angelee Arnold, EMT Basic; Courtney Scholes, EMT Basic; and Ashley Roberts, EMT Basic.

Alma Adams made a motion to approve the new employees as presented. Second by Wayne Smith. Voting: Lois Bulloch, Aye; Wayne Smith, Aye; Alma Adams, Aye.

Colette also presented for approval the promotion of Rosa Alldredge from a part time to full time certified culinary worker at the jail. Alma Adams also made a motion to approve the promotion of Rosa Alldredge as requested. Second by Wayne Smith. Voting: Lois Bulloch, Aye; Wayne Smith, Aye; Alma Adams, Aye.

The Commission discussed with SUU personnel and Colette the Natural Resource Management position being considered. Costs involved with a vehicle, office furniture and equipment were addressed whereupon the Commission voted to advertise the position on a motion by Alma Adams. Second by Wayne Smith. Voting: Lois Bulloch, Aye; Wayne Smith, Aye; Alma Adams, Aye.

Colette presented for approval revised job descriptions for the Building Inspectors. After reviewing the changes, Alma Adams made a motion to approve the job description amendments as presented. Second by Wayne Smith. Voting: Lois Bulloch, Aye; Wayne Smith, Aye; Alma Adams, Aye.

Colette presented an amendment to the County personnel policy Section 30 Vehicle Operations. After reviewing the proposed policy, Wayne Smith made a motion to approve the policy except for subsection I-3 which will be amended and presented for approval at the next Commission meeting. Second by Alma Adams. Voting: Lois Bulloch, Aye; Wayne Smith, Aye; Alma Adams, Aye.

IRON COUNTY LANDFILL :

Bids were opened for the purchase of a mechanic truck for use by the Landfill and Solid Waste Department. Bids were received on fifteen vehicles from six vendors.

Wayne Smith made a motion to accept the bids and to refer them to the Landfill Supervisor to analyze and to authorize the purchase of a vehicle within budget that meets the requirements of the landfill operation. Second by Alma Adams. Voting: Lois Bulloch, Aye; Wayne Smith, Aye; Alma Adams, Aye.

Alan Wade also discussed relocating the Parowan Landfill to a new site in Parowan valley. He discussed several possibilities. The Commission took no action on this matter.

PRAIRIE DOG MATTERS ALLOCATE PERMANENT TAKE :

The matter of allocating prairie dog take for 2008 was called for action as noticed to interested citizens which have requested take. Spring counts are complete and permanent take is required to move forward with projects. In reviewing the lists and following County policy the following permanent take was approved:

Shane Adams 4 dogs

Jay Adams 10 dogs

Jim Burgess 10 dogs

Phil Schmidt 10 dogs

Becky DeMille 5.2 dogs

Phillip Spencer 10 dogs

Kim Rindlesbacher 10 dogs

total 59.2 dogs

Wayne Smith made a motion to approve the take as noted for a total of 59.2 dogs. Second by Alma Adams. Voting: Lois Bulloch, Aye; Wayne Smith, Aye; Alma Adams, Aye.

AMBULANCE BID OPENING :

Ron Johnson, Ambulance Supervisor, stated that he has a conflict of interest in this matter as the owner of Rocky Mountain Ambulance, one of the bidders, is his brother in law and therefore he requested to not participate in the selection of the ambulance.

Bids were opened as advertised for the purchase of a new ambulance. Three bids were received as follows:

Professional Sales and Service for a Horton Ambulance $132,813.00

Rocky Mountain Ambulance for a Wheeled Coach Ambulance $119,000.00

Ross Equipment for a Medtec Ambulance $136,087.00

Alma Adams made a motion to accept the bids and to refer them to Commissioner Adams and David Yardley, County Clerk to analyze the bids for conformity to the specifications. Also to authorize the acceptance of the low bid meeting the specifications. Second by Wayne Smith. Voting: Lois Bulloch, Aye; Wayne Smith, Aye; Alma Adams, Aye.

CEDAR CITY CORPORATION EASEMENT REQUEST :

Kit Wareham, Cedar City Engineer met with the Commission to request a right of way across a County owned parcel to construct and maintain the Coal Creek Trail. The property is located approximately 250 W Coal Creek Rd, Cedar City. Wayne Smith made a motion to approve the right of way across the parcel as requested. Second by Alma Adams. Voting: Lois Bulloch, Aye; Wayne Smith, Aye; Alma Adams, Aye.

COUNTY BOARD APPOINTMENTS :

Career Service Council: Alma Adams made a motion to appoint Sandra Benson to a term to be determined on the Career Service Council. Second by Wayne Smith. Voting: Lois Bulloch, Aye; Wayne Smith, Aye; Alma Adams, Aye.

BID AWARD SENIOR CITIZEN SEWER LINE EXTENSION PROJECT :

Steve Platt presented results of the bid opening for the sewer line extension project in Parowan City. The project will provide service to the Senior Citizen Center. Thirteen bids were received with the low bid submitted by Nolan Anderson Excavating at $80,484.16. Wayne Smith made a motion to accept the low bid of Anderson Excavating. Second by Alma Adams. Voting: Lois Bulloch, Aye; Wayne Smith, Aye; Alma Adams, Aye.

Since this is a joint project with shared participation, Parowan City must also approve the bid before a contract is executed.

ROAD MATERIAL STORAGE HOLD HARMLESS AGREEMENT APPROVAL :

A hold harmless agreement from Iron County to Upper Koyote LLC for a parcel identified as Account Number: 0086212 Parcel Number: C-0197-0000-0000 for use in storing rock chip material for a chip seal project on the frontage road north of Paragonah was approved on a motion by Wayne Smith. Second by Alma Adams. Voting: Lois Bulloch, Aye; Wayne Smith, Aye; Alma Adams, Aye.

APPROVAL OF WARRANTS & ADJOURN :

After the bills were reviewed and approved or rejected, the meeting was adjourned at 4:30 p.m. on a motion by Wayne Smith. Second was by Alma Adams. Voting: Lois Bulloch, Aye; Alma Adams, Aye; Wayne Smith, Aye.

Signed: Lois L. Bulloch, Chair

Attest: David I. Yardley

County Clerk